How to Fill the EDF Form

Filling out an Export Declaration Form correctly is crucial to ensuring your bank releases your foreign remittance without delay. Here is exactly what information you need to prepare.

Step 1: The Exporter Details

This section represents you or your company.

• Name / Business Name: The exact name registered on your bank account.
• Address: Your registered business or residential address in India.
• PAN: Mandatory for all foreign inward remittances.
• GSTIN / IEC: Optional for freelancers under certain thresholds, but highly recommended if you are an established agency.

Step 2: The Recipient Details

This section represents your client.

• Client Name: The foreign entity or person who paid you.
• Address & Country: Important to prove the service was exported outside India.

Step 3: The Service & Invoice Details

You must link the money received to a specific invoice.

• Invoice Number & Date: Must match the commercial invoice you issued.
• Service Description: Be specific. Do not just write "Services". Write "Custom Software Development for January 2026".
• FEMA Purpose Code: Ensure the service category aligns with the FEMA purpose code your bank expects (e.g., P0802 for software).

Step 4: The Payment Details

The bank needs to trace the wire transfer.

• Foreign Amount: The exact amount of USD, EUR, GBP, etc. that was sent.
• Reference Number: The SWIFT UTR or payment reference provided by your client or platform.
• Remitter Name: Ensure this matches the name on the wire transfer (it might be a platform like Deel or Upwork, rather than the end client).